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Inventory, Billing Statements and Tracking Payments

AnyBook Professional Levels II and above

With AnyBook, you can track your inventory, create billing statements for customers that haven't yet paid off invoices, and keep tabs on customer payments.  These features are illustrated below with text and screen displays.		  

 

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Inventory Report Screen

 

AnyBook Levels II and above keep track of your inventory so you know how many books are available at any given time.  It tracks returns, damages, and promotional copies.  It gives you the cost of beginning and ending inventories, average discount on copies sold, and gross profit for each book.  It also tracks all consignment activity, a particularly valuable function if you work with consignment wholesalers and distributors. 

 

Levels 4 -7 include a number of additional features not available in Levels II and III.  For example, you can obtain information on credit card fees and sales commissions.  A warning message appears on the upper right of the screen if the inventory level has dropped below a level that you designate.  You can also move inventory data directly into Microsoft Excel (or other software programs)  for additional manipulations. The Inventory Report Screen is shown below.

 

AnyBook Inventory Report Screen

Main Invoice Screen

 

 

 

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Billing Statements

 

One important aspect of owning a business is sending out monthly billing statements.  A billing statement itemizes all of the customer's invoices and payments and calculates their balance due.  AnyBook provides a number of different functions dealing with billing statements.  At any given time, you can prepare a statement and determine how much one or more of your customers owe.  One of the nice features built into AnyBook, not available with other programs, is that all unpaid invoices are marked with an asterisk.  It makes it very easy for you and your customer to track payments

 

Sample from Billing Statements

Billing Statements Screen

 

 

 

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Keeping Track of Payments

 

The "Mark Paid" Feature in AnyBook is one of the functions built into the program which sets it apart from other publishing and general accounting programs. It is designed to duplicate how people work in a real world situation.  While such a method might not be important for large businesses with teams of accountants, small businesses want to keep track of individual invoices--and whether or not they are paid.  A time-tested method of keeping track of invoices is to write (or stamp)  "paid" on top of the invoice.  Most computer software programs, however, don't use this system, rather relying on a separate payment register which is detached from invoices. The Mark Paid feature, however, keeps things simple by printing "PAID" in the Payment Box on the Invoice Screen and keeping invoices and payments together.  You'll find it intuitive, easy to use, and a wonderfully simple way of recording and tracking payments.

 

 

Mark Paid Feature

 

Mark Paid Feature

 

 

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Other Screen Images:

Main Invoice Screen

Expanded Main Invoice Screen

Contact Manager & Customer Database

On-line Shipment Processing

Purchase Order System

Royalty Set-up & Report Screen.

 

 

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