AnyPO: Purchase Order Software

AnyPO: Purchase Order System
Comprehensive Chart of Features
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Below is a chart which lists the features found in AnyPO. In addition to the chart, you'll find a narrative describing the program here: AnyPO Details.

AnyPO: Purchase Order System		Level I	Level II	Level III
	Automatic PO numbering - ability to set own starting number or re-number at any point	X	X	X
	Ability to add up to a six letter prefix or suffix to the PO number	X	X	X
	Abilty to create your own alternative PO number on selected PO's	X	X	X
	Additional numbering options: add or subtract from internal number, restart numbering at beginning of year		X	X
	More numbering options: ability to add dates and times to PO Number			X
	Automatic PO date insertion (date may also be altered if needed)	X	X	X
	Automatic paid data insertion when PO is marked paid		X	X
	Ability to create a requisition. PO information is converted to a requisition when printing.	X	X	X
	More advanced requisition processing through a department and head office set-up			X
	Multi-shipping address support. Select addesses via a pop-up list		X	X
	Level III program has a special add-on (available separately) which allows more than one business address			X
	Handles drop shipments by checking the "Drop Shipment" box	X	X	X
	Two different vendor pop-up lists (regular & irregular suppliers) can be activated for easy address entry	X	X	X
	All pop-up lists can be accessed by one of three methods: clicking a button, double-clicking, or via keyboard	X	X	X
	Vendor Command Center: vendor-centric view of PO's: lists of PO's issued, items ordered, other functions		X	X
	Special paste: Copy an address from an email or other document & drop the entire address on the PO	X	X	X
	Special paste: You can paste tab separated address (from a spreadsheet) & drop it in place on the PO	X	X	X
	Special copy: Copy the entire address (name, address, city, etc.) & paste it in a word document or email	X	X	X
	Special copy: Copy the entire address as a series for use with clipboard programs & filling website forms	X	X	X
	Special copy: Copy the entire address in a tab separated format to drop into a spreadsheet program	X	X	X
	Entire PO may be copied to the clipboard and pasted into a word processing or email message	X	X	X
	Level III includes a "Revised Purchase Order" feature			X
	Fields available for Job Number, Arrival Date, and Cancel Date	X	X	X
	Field flexibility: can convert Job field to Account Codes. Account Codes selected from Pop-up List		X	X
	Three User Defined Fields to be used for your own purposes		X	X
	Ability to re-name fields for your own uses		X	X
	Program automatically pastes your shipping address in the "Ship-to" portion - can be changed if desired	X	X	X
	Ability to indicate whether PO's are open (still unfinished) or closed (finished)	X	X	X
	Ability to lock PO's to prevent accidental changes	X	X	X
	Automatically lock PO when it is closed		X	X
	PO Coding: PO's can be coded for special tracking purposes	X	X	X
	PO Date & other dates can be entered directly or you can activate a pop-up calendar and select the date	X	X	X
	In the Level III program an alert message can be activated when the total on a PO exceeds a certain amount			X
	Two methods of entering items: via spreadsheet (Item Area) or via a form (Alternative Entry Screen)	X	X	X
	A third method of entering items of PO: Look-up list of past items ordered		X	X
	Look-up list of past items can be narrowed down to certain keywords, can be sorted by price, etc.		X	X
	Special Inventory Mode allows you to enter the number of items actually received & date	X	X	X
	Stock can be entered directly or selected from a pop-up list	X	X	X
	Program automatically calculates total price (quantity x price @) as items are entered	X	X	X
	Item Area spreadsheet may be expanded which allows you to discount different items individually	X	X	X
	Item Area speadsheet columns may be adjusted in size	X	X	X
	Program keeps track of total quantity & total number of items listed & shows this information below Item Area	X	X	X
	Stock may be individually discounted or the entire list of products ordered may be discounted	X	X	X
	You may also indicate a dollar amount of discount instead of a percentage discount	X	X	X
	Calculate Discount: Ability to work backwards. Enter total amount & program calculates proper discount	X	X	X
	Sales tax may be added to the total amount by clicking on "Taxable"	X	X	X
	You may adjust the tax rates directly on the PO form	X	X	X
	For partial taxable sales: items may be selectly removed from being taxed	X	X	X
	Ability to work with Canadian and European tax structures. Any one PO can have up to five taxes added		X	X
	Variable taxes and tax codes for use with vendors from different locations or tax districts		X	X
	Double-click on the tax for a detailed breakdown on how the tax was calculated		X	X
	Capability to add a short tax note along with the tax: calculation percentages or tax ID numbers		X	X
	Export and Report Generator: exports data to Excel or other spreadsheets for formatting & printing		X	X
	Additional options available in the Report Generator, in particular for totals on account or job codes			X
	Pre-made report profiles and a series of Excel macros for automatically creating common reports			X
	Shipping method: You can indicate your preferred shipping method	X	X	X
	Name of individual who created the order & several other fields can be auto-filled when new PO's created	X	X	X
	If desired, program will automatically calculate the total weight of an order	X	X	X
	Email Field: External email program is activated (with vendor address in place) by clicking email button	X	X	X
	Internal Email Program. Creates & attaches a copy of the PO to an email and sends it to a vendor			X
	With the Internal Email program, you can send an approval request to an individual with approval authority			X
	Requests for approval can include an attachment which will open AnyPO and go directly to the PO.			X
	An "Approver's Tools" feature has been added so individuals can track PO's they have approved			X
	Administrator functions: capability of setting up a program administrator		X	X
	Enhanced Administrative functions: additional capability of setting up departmental administrators			X
	Capability of setting-up users on each workstation (with or with-out log-in required)		X	X
	Five different user access levels (with variations) are available		X	X
	Phone Field: Your computer automatically dials the customer's phone number by clicking the phone button	X	X	X
	Paid Checkbox: Enables you to immediately see whether you've paid the PO	X	X	X
	Basic PO search: Find PO's by searching for PO number or company or individual name	X	X	X
	Advanced PO search: search for anything: PO numbers, item names, dates, amounts, etc.	X	X	X
	Electronic Approval System: determine who and how many can approve PO's		X	X
	Electronic Approval System: informational dialog box on who has approved PO's		X	X
	Electronic Approval: ability to revoke approvals. Can combine electronic system with signature system		X	X
	Electronic Approval can be configured to approve PO's based on approval level. Up to 5 levels available.			X
	Override options are available to dispense with normal approval process for critically important purchases			X
	Ability to configure the program for departments which send requisitions to a head office for processing			X
	Notes Area: Write notes to yourself about the PO (the notes are only seen by you)	X	X	X
	Notes Area: Write notes to your vendor to appear on the printed PO	X	X	X
	Ability to copy selected information from an old PO to a newly created PO	X	X	X
	Find PO's from a look-up list	X	X	X
	Ability to convert amounts on the PO to different currencies	X	X	X
	Ability to track items that the supplier has back-ordered	X	X	X
	Ability to a create a list of all items ordered from a supplier		X	X
	Ability to filter a working set of PO's based on vendor name, products & dozens of other choices	X	X	X
	Ability to count PO's based on the criteria you enter (dozens of choices available)	X	X	X
	Stock Ordering Database: Can be maintain for items which are regularly ordered	X	X	X
	Stock Ordering Database: Ability to copy records from Product Information Database found in main program	X	X	X
	Stock Ordering Database: Add four additional lines of descriptive information to items in the database	X	X	X
	Stock Ordering Database: Has search and look-up features for finding records	X	X	X
	Stock Ordering Database: Has a notes area to write notes to yourself about the item	X	X	X
	Stock Ordering Database: Can be moved into Excel (or a spreadsheet) program for viewing or printing	X	X	X
	Stock Ordering Database: Availability of user defined fields		X	X
	Vendor Database: Can be maintained for vendors from which you regularly order	X	X	X
	Vendor Database: Has contact manager which allows you keep track of personnel working with the vendor	X	X	X
	Vendor Database: Different ship-to locations can be associated with different vendors	X	X	X
	Vendor Database: Phone numbers automatically dialed - email addresses inserted in your email program	X	X	X
	Vendor Database: Can be moved into Excel (or a spreadsheet) for viewing or printing	X	X	X
	Vender Database: Availability of user defined fields		X	X
	Mailing List: Ability to create a mailing list of any vendor to which you've sent a PO	X	X	X
	Printing PO's: Abiltity to substitute a different heading for "Purchase Order" or "Tax"	X	X	X
	Printing PO's: May be inserted in a regular single window envelope or a double windowed envelope	X	X	X
	Printing PO's: Capability of printing in the PO in different languages (Language Translator)		X	X
	Printing PO's: United Kingdom formatting for post codes	X	X	X
	Printing PO's: Two extra lines of information may be added to PO's (for promotional or other purposes)	X	X	X
	Printing PO's: Set-up your own user defined number of printed copies can be set for Originals & Copies	X	X	X
	Printing PO's: Ability to print PO's one at a time or in a batch	X	X	X
	Printing PO's: Printer option which uses your browser to print an HTML version of the invoice	X	X	X
	Printing PO's: Availability of a secondary printer engine for problem printers	X	X	X
	Printing PO's: Capability of adding a signature line to the PO		X	X
	Printing PO's: Ability to create Packing Slips			X
	Ability to create a PDF document for previewing, printing and email purposes	X	X	X
	File Maintenance Functions: Delete PO's, Re-indexing, Clean & Compact, Delete Duplicates	X	X	X
	Back-up & Restore: All data files can be backed-up. Backed-up files can be restored.	X	X	X
	Networking Features (On Network Enabled Programs): Safety locks, network save and network activity log	X	X	X

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