AnyPO: Purchase Order System
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Level I
| Level II
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Automatic PO numbering - ability to set own starting number or re-number at any point
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X
| X |
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Ability to add up to a six letter prefix or suffix to the PO number
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X
| X |
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Abilty to create your own alternative PO number on selected PO's
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X
| X |
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Additional numbering options: add or subtract from internal number, restart numbering at beginning of year
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X |
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Automatic PO date insertion (date may also be altered if needed) |
X
| X |
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Automatic paid data insertion when PO is marked paid
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X |
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Ability to create a requisition. PO information is converted to a requisition when printing.
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X
| X |
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Multi-shipping address support. Select addesses via a pop-up list
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X |
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Handles drop shipments by checking the "Drop Shipment" box
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X
| X |
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Two different vendor pop-up lists (regular & irregular suppliers) can be activated for easy address entry
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X
| X |
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All pop-up lists can be accessed by one of three methods: clicking a button, double-clicking, or via keyboard
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X
| X |
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Vendor Command Center: vendor-centric view of PO's: lists of PO's issued, items ordered, and other functions
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X |
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Special paste: Copy an address from an email or other document & drop the entire address on the PO
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X
| X |
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Special paste: You can paste tab separated address (from a spreadsheet) & drop it in place on the PO
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X
| X |
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Special copy: Copy the entire address (name, address, city, etc.) & paste it in a word document or email
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X
| X |
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Special copy: Copy the entire address as a series for use with clipboard programs & filling website forms
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X
| X |
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Special copy: Copy the entire address in a tab separated format to drop into a spreadsheet program
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X
| X |
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Entire PO may be copied to the clipboard and pasted into a word processing or email message
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X
| X |
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Fields available for Job Number, Arrival Date, and Cancel Date
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X
| X |
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Field flexibility: can convert Job field to Account Codes. Account Codes selected from Pop-up List
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X |
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Three User Defined Fields to be used for your own purposes
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X |
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Ability to re-name fields for your own uses
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X |
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Program automatically pastes your shipping address in the "Ship-to" portion - can be changed if desired
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X
| X |
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Ability to indicate whether PO's are open (still unfinished) or closed (finished)
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X
| X |
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Ability to lock PO's to prevent accidental changes |
X
| X |
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Automatically lock PO when it is closed
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X |
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PO Coding: PO's can be coded for special tracking purposes
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X
| X |
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PO Date & other dates can be entered directly or you can activate a pop-up calendar and select the date
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X
| X |
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Two methods of entering items on PO: via spreadsheet (Item Area) or via a form (Alternative Entry Screen)
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X
| X |
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A third method of entering items of PO: Look-up list of past items ordered
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X |
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Look-up list of past items can be narrowed down to certain keywords, can be sorted by price, etc.
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|
X |
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Special Inventory Mode allows you to enter the number of items actually received & date
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X
| X |
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Stock can be entered directly or selected from a pop-up list |
X
| X |
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Program automatically calculates total price (quantity x price @) as items are entered
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X
| X |
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Item Area spreadsheet may be expanded which allows you to discount different items individually |
X
| X |
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Item Area speadsheet columns may be adjusted in size |
X
| X |
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Program keeps track of total quantity and total number of items listed & shows this information below Item Area
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X
| X |
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Stock may be individually discounted or the entire list of products ordered may be discounted |
X
| X |
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You may also indicate a dollar amount of discount instead of a percentage discount |
X
| X |
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Calculate Discount: Ability to work backwards. Enter the total amount & program calculates proper discount
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X
| X |
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Sales tax may be added to the total amount by clicking on "Taxable" |
X
| X |
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You may adjust the tax rates directly on the PO form
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X
| X |
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For partial taxable sales: items may be selectly removed from being taxed |
X
| X |
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Ability to work with Canadian and European tax structures. Any one PO can have up to five taxes added
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X |
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Variable taxes and tax codes for use with vendors from different locations or tax districts
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X |
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Double-click on the tax for a detailed breakdown on how the tax was calculated
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X |
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Capability to add a short tax note along with the tax: calculation percentages or tax ID numbers
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X |
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Shipping method: You can indicate your preferred shipping method
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X
| X |
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Name of individual who created the order & several other fields can be auto-filled when new PO's created |
X
| X |
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If desired, program will automatically calculate the total weight of an order |
X
| X |
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Email Field: Your email program is activated (with customer's address in place) by clicking email button
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X
| X |
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Email Field: Email options dialog box can be activate to send customers a pre-written message
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X
| X |
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Expanded Email Options: Create attachment, auto naming of attachment, and auto-start of email program
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X | X |
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Administrator functions: capability of setting up a program administrator
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X |
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Capability of setting-up users on each workstation (with or with-out log-in required)
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X |
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Five different user access levels (with variations) are available
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X |
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Phone Field: Your computer automatically dials the customer's phone number by clicking the phone button
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X
| X |
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Paid Checkbox: Enables you to immediately see whether you've paid the PO
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X
| X |
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Basic PO search: Find PO's by searching for PO number or company or individual name
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X
| X |
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Advanced PO search: search for anything: PO numbers, item names, dates, amounts, etc.
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X
| X |
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Electronic Approval System: determine who and how many can approve PO's
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X |
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Electronic Approval System: informational dialog box on who has approved PO's
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X |
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Electronic Approval System: ability to revoke approvals. Can combine electronic system with signature system
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X |
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Notes Area: Write notes to yourself about the PO (the notes are only seen by you)
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X
| X |
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Notes Area: Write notes to your vendor to appear on the printed PO
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X
| X |
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Ability to copy selected information from an old PO to a newly created PO |
X
| X |
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Find PO's from a look-up list |
X
| X |
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Ability to convert amounts on the PO to different currencies |
X
| X |
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Ability to track items that the supplier has back-ordered
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X
| X |
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Ability to a create a list of all items ordered from a supplier
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X |
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Ability to filter a working set of PO's based on vendor name, products & dozens of other choices
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X
| X |
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Ability to count PO's based on the criteria you enter (dozens of choices available)
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X
| X |
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Stock Ordering Database: Can be maintain for items which are regularly ordered
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X
| X |
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Stock Ordering Database: Ability to copy records from Product Information Database found in main program
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X
| X |
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Stock Ordering Database: Add four additional lines of descriptive information to items in the database
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X
| X |
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Stock Ordering Database: Has search and look-up features for finding records
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X
| X |
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Stock Ordering Database: Has a notes area to write notes to yourself about the item
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X
| X |
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Stock Ordering Database: Can be moved into Excel (or a spreadsheet) program for viewing or printing
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X
| X |
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Stock Ordering Database: Availability of user defined fields
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X |
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Vendor Database: Can be maintained for vendors from which you regularly order
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X
| X |
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Vendor Database: Has contact manager which allows you keep track of personnel working with the vendor
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X
| X |
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Vendor Database: Different ship-to locations can be associated with different vendors
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X
| X |
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Vendor Database: Phone numbers automatically dialed - email addresses inserted in your email program
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X
| X |
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Vendor Database: Can be moved into Excel (or a spreadsheet) for viewing or printing
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X
| X |
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Vender Database: Availability of user defined fields
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X |
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Mailing List: Ability to create a mailing list of any vendor to which you've sent a PO
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X
| X |
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Printing PO's: Abiltity to substitute a different heading for "Purchase Order" or "Tax"
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X
| X |
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Printing PO's: May be inserted in a regular single window envelope or a double windowed envelope
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X
| X |
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Printing PO's: Capability of printing in the PO in different languages (Language Translator)
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X |
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Printing PO's: United Kingdom formatting for post codes
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X
| X |
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Printing PO's: Two extra lines of information may be added to PO's (for promotional or other purposes)
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X
| X |
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Printing PO's: Set-up your own user defined number of printed copies can be set for Originals & Copies |
X
| X |
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Printing PO's: Ability to print PO's one at a time or in a batch
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X
| X |
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Printing PO's: Printer option which uses your browser to print an HTML version of the invoice |
X
| X |
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Printing PO's: Availability of a secondary printer engine for problem printers |
X
| X |
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Printing PO's: Capability of adding a signature line to the PO
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|
X |
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Ability to create a PDF document for previewing, printing and email purposes |
X
| X |
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File Maintenance Functions: Delete PO's, Re-indexing, Clean & Compact, Delete Duplicates
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X
| X |
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Back-up & Restore: All data files can be backed-up. Backed-up files can be restored.
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X
| X |
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Networking Features (On Network Enabled Programs): Safety locks, network save and network activity log |
X
| X |
